PRIVACY POLICY

Last updated June 6, 2026

This Privacy Notice for 35th Donore Avenue Scout Group ('we', 'us', or 'our'), describes how and why we might access, collect, store, use, and/or share ('process') your personal information when you use our services ('Services'), including when you:

  • Visit our website at http://www.donorescouts.com, or any website of ours that links to this Privacy Notice
  • Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at studunne35@gmail.com.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents

below to find the section you are looking for.

What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. Learn more about personal information you disclose to us.

Do we process any sensitive personal information? Some of the information may be considered 'special' or 'sensitive' in certain jurisdictions, for example your racial or ethnic origins, sexual orientation, and religious beliefs. We do not process sensitive personal information.

Do we collect any information from third parties? We do not collect any information from third parties.

How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we process your information.

In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information.

How do we keep your information safe? We have adequate organisational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we keep your information safe.

What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Learn more about your privacy rights.

How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

Want to learn more about what we do with any information we collect?

Review the Privacy Notice in full.

TABLE OF CONTENTS

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, make a payment, participate in activities on the Services, or otherwise when you contact us. We also collect information about members (such as the youth members of a section) that Leaders and Parents enter into the Services.

Information about you (account holders). When you create and use an account, we may collect:

  • your name
  • your email address
  • when you make a payment, your email address and the name of the member you are paying for
  • your notification preferences

Information about members. Members are the people a section is made up of (most often youth members), and are not necessarily users of the Services. Leaders and Parents may enter the following information about a member:

  • name
  • date of birth
  • gender
  • the team, section, and role they belong to
  • general details about the member
  • primary and secondary contact details (name, email, and phone number), such as those of a parent or guardian

Members' and children's information

The Services are intended to be used by people aged 16 and over (Parents, Leaders, Admins, and older youth members). Most members, particularly younger youth members, do not have their own account; their information is entered by Leaders and Parents in order to run the section. By entering information about a member, you confirm that you are authorised to provide it and, where the member is a child, that you are their parent or guardian or are otherwise authorised to provide it.

We process members' information on the basis of our legitimate interests in organising and running the section and meeting our safeguarding responsibilities. The general details field is intended for general information about a member only and should not be used to record medical, health, or other sensitive information.

Sensitive Information.We do not ask for or intentionally collect sensitive (special category) information, such as health, medical, or dietary information. Please do not enter such information into free-text fields like a member's general details.

Payment Data.We do not collect or store your card or payment details. All payments are processed securely by Stripe, and we receive only confirmation and limited transaction details, such as who paid, the member paid for, the amount, and the date. You may find Stripe's privacy notice here: https://stripe.com/ie/privacy.

Social Login Data. We provide you with the option to register and log in using your Google account, through our authentication provider, Auth0. If you choose to register in this way, we will collect certain profile information about you, as described in the section called 'HOW DO WE HANDLE YOUR SOCIAL LOGINS?' below.

Photos and Images. We may take photographs at group activities and events, and these may include members. Where a photograph identifies a child, we only publish it publicly (for example, on our blog or social media) where their parent or guardian has given us consent to do so. We rely on that consent as our legal basis for publishing public photographs of children. You can withdraw your consent at any time, and you can ask us to remove a photograph of your child by contacting us at studunne35@gmail.com.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

  • To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account in working order.
  • To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service.
  • To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
  • To send administrative information to you. We may process your information to send you details about our products and services, changes to our terms and policies, and other similar information.
  • To fulfil and manage your orders. We may process your information to fulfil and manage your orders, payments, returns, and exchanges made through the Services.
  • To save or protect an individual's vital interest. We may process your information when necessary to save or protect an individual’s vital interest, such as to prevent harm.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e. legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfil our contractual obligations, to protect your rights, or to fulfil our legitimate business interests.

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:

  • Legitimate Interests. We may process your information when it is necessary for our legitimate interests in operating and administering the Services and running our sections — for example, to manage membership, organise members into sections and teams, and contact parents and guardians — provided those interests are not overridden by your rights and freedoms.
  • Consent. We may process your information if you have given us permission (i.e. consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. Learn more about withdrawing your consent.
  • Performance of a Contract. We may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you.
  • Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.
  • Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: We may share information in specific situations described in this section and/or with the following third parties.

We may need to share your personal information in the following situations:

  • Service Providers. We share information with third-party service providers who help us operate the Services. In particular, we use Auth0 (by Okta) to provide account authentication and login, and Stripe to process payments. These providers only receive the information needed to perform their services.
  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We use only the cookies necessary to operate the Services, mainly to keep you securely logged in. We do not use cookies for analytics or advertising.

We use cookies and similar technologies only where they are necessary to provide the Services — in particular to authenticate you and keep you securely logged in, to support basic site functions, and to maintain the security of your account. We do not use cookies for analytics, advertising, or to track your activity across other websites.

Some of the third-party services we rely on may set their own cookies when you use the Services — for example, Auth0, which provides our login, and Stripe, which processes payments. These cookies are used to deliver those specific services.

Most web browsers let you remove or reject cookies through their settings. Because the cookies we use are essential, rejecting them may prevent parts of the Services, such as logging in, from working.

6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

In Short: If you choose to register or log in to our Services using your Google account, we may have access to certain information about you.

Our Services offer you the ability to register and log in using your Google account, through our authentication provider, Auth0. Where you choose to do this, we will receive certain profile information about you from Google, which typically includes your name, email address, and profile picture.

We will use the information we receive only for the purposes that are described in this Privacy Notice or that are otherwise made clear to you on the relevant Services. Please note that we do not control, and are not responsible for, other uses of your personal information by your third-party social media provider. We recommend that you review their privacy notice to understand how they collect, use, and share your personal information, and how you can set your privacy preferences on their sites and apps.

7. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than six (6) months past the termination of the user's account.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

8. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your personal information through a system of organisational and technical security measures.

We have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

9. DO WE COLLECT INFORMATION FROM MINORS?

In Short: Our Services are intended for users aged 16 and over. We do not knowingly allow children under 16 to create an account, and we hold information about youth members that is provided by Parents and Leaders.

To create an account and use our Services, you must be at least 16 years old. This means a youth member or young leader aged 16 or 17 may create their own account, for example to post a blog or view upcoming activities. We do not knowingly allow children under 16 to create an account or log in, and we do not collect personal information directly from children under 16. If we learn that someone under 16 has created an account without the consent of their parent or guardian, we will take reasonable steps to delete it.

Separately, we hold information about members, including youth members under 16, which is entered by Parents and Leaders to run the section, as described in 'WHAT INFORMATION DO WE COLLECT?' above. By providing a member's information, you confirm you are authorised to do so and, where the member is a child, that you are their parent or guardian or are otherwise authorised to do so. If you wish to review or remove a member's information, or you believe a child under 16 has created an account, please contact us at studunne35@gmail.com.

10. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Switzerland, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

In some regions (like the EEA, UK, and Switzerland), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below.

We will consider and act upon any request in accordance with applicable data protection laws.

If you believe we are unlawfully processing your personal information, you have the right to complain to the Irish Data Protection Commission, our supervisory authority, at www.dataprotection.ie. If you are located elsewhere in the EEA, you may also complain to your local data protection authority.

Withdrawing your consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below.

However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Opting out of marketing and promotional communications:You can unsubscribe from our marketing and promotional communications at any time by or by contacting us using the details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below. You will then be removed from the marketing lists. However, we may still communicate with you — for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can:

  • Contact us using the contact information provided.

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.

Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services.

If you have questions or comments about your privacy rights, you may email us at studunne35@gmail.com.

11. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ('DNT') feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Notice.

12. INTERNATIONAL DATA TRANSFERS

In Short: We are based in Ireland, and some of our service providers are located outside the European Economic Area (EEA).

We are an Irish organisation and process your personal information in accordance with the EU General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018.

Some of the people and service providers who help us operate the Services are located outside the EEA, which means your information may be transferred to, stored, or processed in those countries. In particular, the Services are maintained from New Zealand, which the European Commission recognises as providing an adequate level of data protection. Our service providers Auth0 (by Okta) and Stripe may process information in the United States under recognised transfer safeguards, such as the EU-US Data Privacy Framework or Standard Contractual Clauses. Wherever your information is transferred, we take steps to ensure it remains protected in line with this Privacy Notice.

13. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated 'Revised' date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO) by email at studunne35@gmail.com, or contact us by post at: 35th Donore Avenue Scout Group

Data Protection Officer

Off, Arbutus Ave

Parnell Rd, Harold's Cross

Dublin Dublin 12

Ireland

15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.

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